Production Administrator - Construction Division
Wallin Search Group Wallin Search Group Marstons Mills, MA Marstons Mills, MA Full-time Full-time $23 - $25 an hour $23 - $25 an hour 3 days ago 3 days ago 3 days ago The region's largest full-service green industry company, recognized as one of the Cape's Best Places to Work, is looking for a Production Administrator to support their Landscape Construction team, interfacing with customers and vendors.
This is a full-time office position based on Cape Cod.
Competitive pay commensurate with experience and benefits including paid time off, health, dental and life insurance, and 401k with matching.
Responsibilities:
Daily recording of production & customer billing for job tracking and analysis.
Enter new customers and jobs into production database.
Administer production contracts (set-up, file, billing, etc).
Produce estimates and work orders.
Enter and administer purchase orders for job costing.
Record labor hours to customer projects for payroll job costing.
Price out daily work orders to develop billing.
Enter T&M work descriptions and billing costs for work-in-progress.
Adjust company inventory levels to reflect usage and job costing.
Identify and label disposal costs for A/P and job costing (vendor invoices).
Interface with vendors to ensure timely and proper invoicing.
Administer subcontractor contracts and purchase orders; manage customer billing for subs.
Maintain customer project files with contracts, purchase orders, and work orders.
Invoice customers upon completion of projects (T&M or Contract).
Record and track selective Major Accounts in Excel to determine profitability.
Generate daily, weekly and monthly reports, as needed.
Interface with customers and vendors regarding billing and payments, etc.
Act as liaison with sales and production managers.
Manage special projects, as assigned.
Evaluate and develop new methods of operation to improve efficiencies.
Assist Controller with financial data entry.
Assist office staff with various assignments, as needed.
Qualifications:
Minimum 3 years of applicable experience.
Knowledge of landscape industry and/or terminology is a plus.
Accounting/bookkeeping background preferred.
Working knowledge of QuickBooks.
High level of proficiency with MS Office, including Excel.
Strong typing and data entry skills.
Ability to perform basic math equations & formulas.
Good interpersonal skills with a customer service orientation.
Ability to work cooperatively in a team environment, and ability to interface effectively with staff, managers and the public.
Ability to make decisions on your own, but also know when to ask for assistance.
Ability to manage projects and meet timelines; well organized.
Demonstrate good character and work ethic.
Job Type:
Full-time Pay:
$23.
00 - $25.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Marstons Mills, MA 02648:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
3 years (Required) Customer service:
3 years (Required) QuickBooks:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
This is a full-time office position based on Cape Cod.
Competitive pay commensurate with experience and benefits including paid time off, health, dental and life insurance, and 401k with matching.
Responsibilities:
Daily recording of production & customer billing for job tracking and analysis.
Enter new customers and jobs into production database.
Administer production contracts (set-up, file, billing, etc).
Produce estimates and work orders.
Enter and administer purchase orders for job costing.
Record labor hours to customer projects for payroll job costing.
Price out daily work orders to develop billing.
Enter T&M work descriptions and billing costs for work-in-progress.
Adjust company inventory levels to reflect usage and job costing.
Identify and label disposal costs for A/P and job costing (vendor invoices).
Interface with vendors to ensure timely and proper invoicing.
Administer subcontractor contracts and purchase orders; manage customer billing for subs.
Maintain customer project files with contracts, purchase orders, and work orders.
Invoice customers upon completion of projects (T&M or Contract).
Record and track selective Major Accounts in Excel to determine profitability.
Generate daily, weekly and monthly reports, as needed.
Interface with customers and vendors regarding billing and payments, etc.
Act as liaison with sales and production managers.
Manage special projects, as assigned.
Evaluate and develop new methods of operation to improve efficiencies.
Assist Controller with financial data entry.
Assist office staff with various assignments, as needed.
Qualifications:
Minimum 3 years of applicable experience.
Knowledge of landscape industry and/or terminology is a plus.
Accounting/bookkeeping background preferred.
Working knowledge of QuickBooks.
High level of proficiency with MS Office, including Excel.
Strong typing and data entry skills.
Ability to perform basic math equations & formulas.
Good interpersonal skills with a customer service orientation.
Ability to work cooperatively in a team environment, and ability to interface effectively with staff, managers and the public.
Ability to make decisions on your own, but also know when to ask for assistance.
Ability to manage projects and meet timelines; well organized.
Demonstrate good character and work ethic.
Job Type:
Full-time Pay:
$23.
00 - $25.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Marstons Mills, MA 02648:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
3 years (Required) Customer service:
3 years (Required) QuickBooks:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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